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Careers

Controller

The Gotham Film & Media Institute celebrates and nurtures independent film and media creators, providing career-building resources, access to industry influencers, and pathways to wider recognition. The organization fosters a community of creators, producers and distributors working across film, TV, audio and beyond to advance the future of story through our year-round programs, which include Gotham Week, Filmmaker Magazine, The Gotham Awards.

The Gotham seeks a mission-focused, strategic, and process-minded leader with experience and a thorough knowledge of finance and a broad understanding of a full range of business functions, including strategic development and planning, budgeting, business analysis, and reporting.

Top-Priorities:

  • Prepare monthly financial statements and cash forecast
  • Draft annual organization budgets and rolling fiscal forecasts
  • Prepare quarterly financial reports
  • Interface with the Board Treasurer and finance committee regularly
  • Providing senior staff members with historical accounting data and financial guidance to facilitate program planning and grant applications
  • Help develop & support a multi-million-dollar strategic capital campaign
  • Interview & recommend new auditing firm for yearly non-profit audit requirement and work with auditing firm on preparation of yearly tax returns
  • Work closely with the internal Filmmaker Magazine team to increase distribution and quarterly advertising revenue

Responsibilities:

  • Oversee the responsibilities of The Gotham finance department including:
  • Weekly vendor invoice processing through Accounts Payable software
  • Collecting and clearing paid invoices from Accounts Receivable tracking system
  • Recording & depositing all incoming wire payments and checks
  • Executing outgoing wire transfers as needed
  • Completing monthly bank reconciliations
  • Disbursing payments to Fiscal Sponsorship Program participants
  • Distribution of yearly 1099s to all independent contractors
  • Approve and pay all employee expense reports
  • Approve weekly Payroll run to ensure the seamless payment of employees
  • Manage multiple bank accounts and credit lines
  • Implement new software and policies to increase the efficiency of the finance departments

Qualifications:

  • Undergraduate or graduate degree in a business-related field such as, accounting, business management, or administration
  • MBA degree preferred (but not required)
  • 7+ years of experience in a senior management finance role, ideally with budgeting, accounting, fundraising, and external audit experience
  • Experience as an employee or board member of a nonprofit organization
  • Understanding of nonprofit accounting rules & regulations
  • Proficiency to work in Quickbooks
  • Proficiency to work in Bill.com or similar payment systems

To apply, please send resume and cover letter to [email protected].


Venue Coordinator for Gotham Week 2022

Seasonal/Full Time: June 6 to September 23 (16 weeks)

Salary: $18.75/hour (up to 40 hours a week)

Job Description

This position works with all departments to manage the three (3) Gotham Week venues: Building 303 (Project Market, Expo, Conference), Building 92 (Conference), and Dock 72 (conference adjacent activities). The position is required to work with all external venue teams and vendors to ensure that the venues run smoothly in terms of setup, breakdown, etc. The Venue Coordinator will be responsible for liaising with all venues and vendors ahead of the event to ensure all items are secured (tech, A/V, chairs, tables, signage, etc) are set up and ready for Gotham Week. 

PRE-EVENT/ONSITE 

Project Market 

  • Work with vendors to provide materials for events (tech, tables, chairs, branding/signage, etc).
  • Ensure meeting and lounge spaces are stocked with necessary items such as water, snacks, pens, pads, etc. 
  • Ensure partitions to separate meeting spaces are set up and liaise with necessary vendors to have materials delivered as well as setup/breakdown. 

Conference 

  • Work with Membership & Marketing team to ensure all venue needs are met in terms of venue materials (tech, A/V, tables/chairs,etc) as well as scheduling those needs.
  • Work with Building 303 and Building 92 teams to ensure Gotham is meeting all needs to perform events.
  • Work with vendors to provide materials for events (tech, A/V, tables, chairs, branding/signage, etc).

Expo 

  • Work with Equity Programs team to ensure Expo sessions (conversations) and Expo showcases (booth-like activities) to ensure all venue needs are met in terms of venue materials (tech, A/V, tables/chairs,etc) as well as scheduling those needs.
  • Work with Building 303 to ensure Gotham is meeting all needs to perform events.

Expo Adjacent 

  • Work with Equity Programs team to ensure Expo sessions (conversations) and Expo showcases (booth-like activities)  to ensure all venue needs are met in terms of venue materials (tech, tables/chairs,etc) as well as scheduling those needs
  • Work with Dock 72 to ensure Gotham is meeting all needs to perform events.

POST-EVENT

  • Wrap report which should include any documents or stats that can not be found in online system.

Position Requirements

  • Outstanding organizational skills and ability take initiative and self-manage workload while performing well in a fast-paced environment and against deadlines.
  • Can demonstrate that they have experience with organizing events or running a production.
  • Ability to multi-task and liaise with stakeholders of various levels. 
  • Willingness to lend a hand as needed and able to adapt to a fast-pace and ever-changing environment. 
  • Aware of venue parameters when it comes to setups, breakdowns, etc 
  • Commitment to fostering an inclusive space for artists to create their work.

Applicants send resumes and cover letters to [email protected].


Volunteer & Transportation Manager for Gotham Week 2022

Seasonal/Full Time: July 5 to September 23 (12 weeks)

Salary: $18.75/hour (up to 40 hours/week)

Gotham Week 2022

The 2022 Gotham Week will include The Project Market, which supports both emerging and established artists by providing creative and business opportunities to storytellers working. The goal of the market is to facilitate career-spanning relationships with distributors, financiers, production companies, festival programmers, sales and talent agents, collaborators, among others for all artists participating. In addition, Gotham Week will also virtually present a multi-day conference of panels and workshops open to the public on a range of topics impacting the film, episodic, and audio industries as well as screenings, Q&As, and community focused experiences.

Job Description

Hosted at the Brooklyn Navy Yard, the 2022 Gotham Week will be our first in-person event since 2019 and requires a position to oversee the transportation needs of the event, including, but not limited to, confirming details on public transportation options as well as location-specific transportation options (public shuttles, ride shares, etc.); creating detailed, informative messaging to all Gotham Week attendees on their transportation options; and more. The Volunteer Manager aspect of the rolee will oversee a group of volunteers, who sign up to assist with the event starting in early August. The Volunteer Manager will screen these applicants through Zoom/phone informational calls for volunteers who seem best suited to support the event. The Volunteer Manager then oversees the eventual connection to and onboarding between volunteers and the respective departments of Gotham Week they are assigned to support the week of the event.

VOLUNTEER

  • Starting in July, begin formalizing and testing a process by which The Gotham will receive volunteer applications for Gotham Week 2022
  • Attend to questions and provide pertinent information to prospective volunteers
  • Hold one-on-one brief calls on phone/Zoom interviews with volunteer applicants, seeking out those who are available to support and what areas of the event they’re interested in supporting
  • Coordinate Volunteer Info Sessions in August, where Gotham Week staff provides info to volunteers
  • Manage the transferal of working relationships from Volunteer Manager to designated Gotham Staff
  • Serve as on-site ambassador for volunteers during Gotham Week, assigning volunteers if/when there’s a surplus or extra volunteers are needed at a given event

TRANSPORTATION

  • In July and August, coordinate transportation offerings that are both event-specific (sponsored shuttles, golf carts, etc.) as well as public (MTA bus and train offerings). 
  • With design and communications team, ensure that transportation options are effectively and accurately communicated 
  • Act as liaison with necessary vendors in order to ensure sponsored transportation offerings are properly stationed and active throughout Gotham Week
  • Coordinate with Gotham Week Sponsorship and Design team on asset delivery for sponsored transportation needs

POST-EVENT

  • Wrap report which should include any documents or stats that can not be found in online system.

Position Requirements

  • Outstanding organizational skills and ability take initiative and self-manage workload while performing well in a fast-paced environment and against deadlines.
  • Previous experience as a special events planner/manager, especially events with sponsorship activations
  • Ability to work across various departments and shareholders in events that require multiple departments’ involvement 

Applicants send resumes and cover letters to [email protected].