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Program Coordinator, The Gotham EDU

The primary responsibility of the Gotham EDU Program Coordinator will be to support the day to day operations of The Gotham EDU Film and Media Career Development Programs. The Gotham EDU Program Coordinator will support the Director of Curriculum, Gotham EDU in the preparation and execution of both sessions. 

Location:

Brooklyn, NY/Remote

Start Date: June 6, 2022 

End Date: Friday, September 9, 2022 

Hours per week: 15 – 20 hours (part-time)

Total Weeks: 13 weeks 

Payment: $300 / per week 

Qualifications:

  • Professional, proactive, adaptable, and a positive demeanor.
  • Experienced in the film industry and/or educational programming is a plus.
  • Preferred experience in an academic atmosphere with direct experience in student engagement programs and activities. 
  • An above average proficiency in Excel and Google Suite (docs, sheets, powerpoint, forms, etc.).
  • Exceptional communication skills, both written and verbal.
  • Excellent organizational skills and ability to manage multiple priorities effectively while maintaining attention to detail.
  • Comfortable in a fast paced and nimble environment.
  • Passionate and dedicated to mission-based organizations and education. 
  • Familiarity with Slack, Google Drive, and/or Asana is a plus. 

Essential Responsibilities

  • General administrative preparatory support for both 6-week virtual sessions of the Gotham EDU Film and Media Career Develop program.
  • Maintain program(s) filing systems (Google Drive) and databases such as rosters, schedules, etc.
  • Coordinate workshops and events. This includes pre-production and scheduling, virtual event management and facilitation as well as  post-workshop event recaps.
  • Ongoing communication with students via email and slack communication.
  • Work with the Director of Curriculum to address student and workshop leader inquiries in a timely manner.
  • Work with the Director of Curriculum in the creation of the Gotham EDU newsletter as well as social media and marketing campaigns.
  • Create and send program surveys to participants for student feedback. 
  • Work closely with the Director of Curriculum to provide recommendations for programs and educational initiatives that will appeal to and support our Gotham EDU community.

About The Gotham Film and Media Institute

The Gotham Film & Media Institute celebrates and nurtures independent film and media creators, providing career-building resources, access to industry influencers, and pathways to wider recognition. The Gotham EDU is dedicated to championing and empowering young professionals as they face the challenges of transitioning from student to industry professional. The Gotham EDU provides an engaging and collaborative environment that expands the creative and professional horizons of our students and partnered academic communities. By prioritizing resources, mentorship, and community, Gotham EDU seeks to provide more equitable access to the Film and Media Industry for the next generation of storytellers

About the Gotham EDU 

Launched in 2020, the Gotham EDU has supported over 100 students from 20 colleges and universities across the United States and continues to grow.  The following outlines the ways in which The Gotham can partner with the Islamic Scholarship Fund to provide professional development opportunities for emerging content creators within your community.

About the Gotham EDU Film and Media Career Development Program 

This hybrid program is designed to provide a cohort of approximately twenty talented students with the access, community, mentorship, and resources in order to make informed and strategic career-making decisions as they continue their academic studies. During this six-week program, students will attend interactive workshops, peer meetups and discussions, as well as one-on-one mentor sessions with industry professionals from across the media landscape: this includes screenwriters, showrunners, executives, producers, and distributors across scripted & documentary film, TV, and audio industries. The goal is for each student to complete the program with a working knowledge of the various sectors within the film and media industry and gain perspective on the many roles and responsibilities within the phases of media making. Students will also have the opportunity to begin to identify sectors within the industry that align with their values and skill sets. In tandem with weekly workshops and discussions, each student will develop a creative concept with the support and encouragement of their mentors and peers.

Controller

The Gotham Film & Media Institute celebrates and nurtures independent film and media creators, providing career-building resources, access to industry influencers, and pathways to wider recognition. The organization fosters a community of creators, producers and distributors working across film, TV, audio and beyond to advance the future of story through our year-round programs, which include Gotham Week, Filmmaker Magazine, The Gotham Awards.

The Gotham seeks a mission-focused, strategic, and process-minded leader with experience and a thorough knowledge of finance and a broad understanding of a full range of business functions, including strategic development and planning, budgeting, business analysis, and reporting.

Top-Priorities:

  • Prepare monthly financial statements and cash forecast
  • Draft annual organization budgets and rolling fiscal forecasts
  • Prepare quarterly financial reports
  • Interface with the Board Treasurer and finance committee regularly
  • Providing senior staff members with historical accounting data and financial guidance to facilitate program planning and grant applications
  • Help develop & support a multi-million-dollar strategic capital campaign
  • Interview & recommend new auditing firm for yearly non-profit audit requirement and work with auditing firm on preparation of yearly tax returns
  • Work closely with the internal Filmmaker Magazine team to increase distribution and quarterly advertising revenue

Responsibilities:

  • Oversee the responsibilities of The Gotham finance department including:
  • Weekly vendor invoice processing through Accounts Payable software
  • Collecting and clearing paid invoices from Accounts Receivable tracking system
  • Recording & depositing all incoming wire payments and checks
  • Executing outgoing wire transfers as needed
  • Completing monthly bank reconciliations
  • Disbursing payments to Fiscal Sponsorship Program participants
  • Distribution of yearly 1099s to all independent contractors
  • Approve and pay all employee expense reports
  • Approve weekly Payroll run to ensure the seamless payment of employees
  • Manage multiple bank accounts and credit lines
  • Implement new software and policies to increase the efficiency of the finance departments

Qualifications:

  • Undergraduate or graduate degree in a business-related field such as, accounting, business management, or administration
  • MBA degree preferred (but not required)
  • 7+ years of experience in a senior management finance role, ideally with budgeting, accounting, fundraising, and external audit experience
  • Experience as an employee or board member of a nonprofit organization
  • Understanding of nonprofit accounting rules & regulations
  • Proficiency to work in Quickbooks
  • Proficiency to work in Bill.com or similar payment systems

To apply, please send resume and cover letter to [email protected].