EVENTS, HOSPITALITY, AND VENUES MANAGER (GOTHAM WEEK 2025)
The Gotham celebrates and nurtures independent film and media creators, providing career-building resources, access to industry influencers, and pathways to wider recognition.
The Gotham is seeking an Events, Hospitality, and Venues Manager to support the organization’s upcoming Gotham Week Project Market and Expo. The Gotham Week Project Market, a flagship and legacy program of The Gotham, facilitates career-spanning relationships between emerging and established artists and distributors, financiers, production companies, festival programmers, sales and talent agents, and collaborators to provide creative and business opportunities to groundbreaking storytellers.
The Gotham Week Expo hosts thought leadership sessions curated by The Gotham’s Expanding Communities partners in addition to a physical showcase of those partners communities, programs, and events.
The Gotham is a leader in curating exceptional film and media talent who have gone on to create groundbreaking films such as Moonlight, Nanny, The Unknown Country, and All That Breathes.
This position is the primary contact for all Gotham Week events, hospitality and venue needs. Their primary tasks include researching and selecting venues for events, managing venue spaces for events, The Project Market and Expo, and overseeing hospitality needs for filmmakers.
The position is for the term of August 18th to October 10th, 2025. This is a full-time, temporary, nonexempt role and the hourly rate will be $25.00 with the expected workload of 40 hours per week. Due to the temporary nature of this role additional benefits, such as health care, are not included. The candidate can work remotely or in person from our DUMBO, Brooklyn offices (or a combination thereof) during the contract period. The month of September will include a hybrid work schedule and the week of September 29th – October 5th will be mandatory in person for Gotham Week. Overtime and evening work hours may be required during Gotham Week.
Please send resume and cover letter to [email protected].
– Define tech needs for Gotham Week events, screenings, and panels, coordinated with staff and IT/AV support
– Coordinate with the Development team to compile and collect necessary Sponsor and partner assets for each event.
– Create run of shows for events related to physical production and IT/AV
– Work with Gotham staff, partners, and seasonal staff to oversee the production of the Project Market and Gotham Week Expo. This includes working directly with venues, vendors and would related to venue maps, catering needs, and AV team for all venues
– Work with sponsorship to procure agreements for venues for events
– Research and secure ancillary needs for venues. This includes furniture, AV, food and beverage, etc.
– Secure hotels for international partners and support with booking needs
– Ensure all sponsored panelists are registered in our system and have signed release form
Assist in post-Gotham Week follow-up, including surveys, wrap report, database entry and attendance records
Position Requirements:
– Bachelor’s Degree in a related field – e.g. Film, TV Production, Audio Production, Journalism, Liberal Arts
– At least 4-5 years of directly related experience in events and event production
– Existing relationships and knowledge of venues, event vendors, etc.
– Outstanding organizational skills and ability to take initiative and self-manage workload while performing well in a fast-paced environment and against deadlines
– Familiarity with back-end website navigation – updating web pages, sending automated emails, navigating a content management system
– Excellent communication (both verbal and written) and interpersonal skills, including the ability to liaise tactfully with Industry professionals at all levels
– Excellent attention to detail and accuracy in recording, tracking, and issuing information
– Diversity of thought and culture is important as well as inclusive work attitude
– Strong work ethic and ability to maintain a positive attitude with a flexible and collaborative approach at all times to work cross-departmentally within the organization
– Working knowledge and proficiency in database use, Zoom, Slack, and ability to adapt to virtual tools for events and programming
– Commitment to fostering an inclusive space for artists to create their work.
EXPO & PUBLIC PROGRAMS COORDINATOR (GOTHAM WEEK 2025)
The Gotham celebrates and nurtures independent film and media creators, providing career-building resources, access to industry influencers, and pathways to wider recognition.
The Gotham is seeking an Expo & Public Programs Coordinator to support the organization’s upcoming Gotham Week Project Market and Expo. The Gotham Week Project Market, a flagship and legacy program of The Gotham, facilitates career-spanning relationships between emerging and established artists and distributors, financiers, production companies, festival programmers, sales and talent agents, and collaborators to provide creative and business opportunities to groundbreaking storytellers.
The Gotham Week Expo hosts thought leadership sessions curated by The Gotham’s Expanding Communities partners in addition to a physical showcase of those partners communities, programs, and events.
The Gotham is a leader in curating exceptional film and media talent who have gone on to create groundbreaking films such as Moonlight, Nanny, The Unknown Country, and All That Breathes.
Throughout Gotham Week events, this role serves as the main source of support to program ideation and execution of The Gotham Week Expo and Public Programs. Their main responsibilities include developing the program for The Gotham Week Expo, managing partners, and executing The Gotham Week Expo Sessions and Showcase as well as other designated public programs (Meet the Programmers/Decision Makers).
The position is for the term of July 14, 2025 to October 10, 2025. This is a full-time temporary, nonexempt role and the hourly rate will be $23.00 with the expected workload of 40 hours per week. Due to the temporary nature of this role additional benefits, such as health care, are not included. The candidate can work remotely or in person from our DUMBO, Brooklyn offices (or a combination thereof) during the contract period. The month of September will include a hybrid work schedule and the week of September 30th – October 4th will be mandatory in person for Gotham Week. Overtime and evening work hours may be required during Gotham Week.
Please send resume and cover letter to [email protected].
More details on the components of the Expo are below:
– Expo Sessions (September 29th – October 1st): Gotham Week Expo Sessions provide opportunities for partner organizations and entities to host thought leadership conversations on the topics pertinent to advancing the film and media industry. Organizations will be selected to lead panel-style conversations for an audience including the public, members of The Gotham, and industry.
–Expo Showcases ((September 29th – October 1st): Gotham Week Expo Showcases will provide physical space to partner organizations and entities to showcase their community, members, and offerings to the general public, Gotham members, and industry. Through these showcases, partners will increase the visibility of their work to the greater film & media industry.
Meet the Decision Makers (Dates TBD): The Meet the Decision Makers program pairs industry decision makers with small groups of film and media creators in a speed networking style format.
PRE-EVENT/ONSITE
Expo
- – Support Deputy Director by collecting survey results from partnering organizations to determine next steps for Expo Sessions topics and Expo Showcases needs
- – Support in coordinator of RFP rubric and process for Expo Sessions
- – Work with Venue/Events Manager and additional team members to coordinate materials/equipment needs for Expo Sessions and Expo Showcase
- – Support Deputy Director with outreach and coordination of partner organizations for Expo components. Support includes finalize schedule, communication with partners on schedule, tech needs, stipends processing, etc
- – Develop program for sponsored Expo Day (Emerging Technologies) by working directly with sponsors on panel ideation and execution
- – Provide necessary Expo assets to marketing team to promote event
- – Ideate ways to best promote Expo to external communities
- – Additional tasks to finalize Expo as needed
- – Support with managing check-in of organizations for Expo Sessions and Expo Showcases
- – Support with ensuring sessions run on schedule during event
- – Other onsite needs as needed
Meet the Decision-Makers
- – Support team with collecting assets (bios, head shots, stills, etc) from industry Decision Makers.
- – Support Membership & Marketing team and Venue/Events Coordinator with print and dissemination of physical signage
- – Support Membership & Marketing team with developing Run-of-Shows and technical aspects of event management
- – Oversee programmatic planning for Meet the Decisions Makers program
POST-EVENT
- – Wrap report which should include any documents or stats that cannot be found in online system (September)
Position Requirements
- – Outstanding organizational skills and ability take initiative and self-manage workload while performing well in a fast-paced environment and against deadlines.
- – Can demonstrate that they have experience with organizing events or running a production.
- – Ability to multi-task and liaise with stakeholders of various levels.
- – Willingness to lend a hand as needed and able to adapt to a fast-pace and ever-changing environment.
- – Commitment to fostering an inclusive space for artists to create their work.